home | journal | contents | abstracts | subscribe | submit | links | photos | advertising | sponsor | editors | books
papers 2

Preparing a Paper for the Entomologist's Record and Journal of Variation


After Publication:

The reprints you ordered will me posted to you within a few weeks of publication. It takes at least a week for them to reach us and, as we are all volunteers, at least a week for use to get around to it. Then allow a week for the post and add "one for the pot". So - don't hassle us about non-arrival for at least four weeks, please. If the reprints have not arrived after 4 or 5 weeks, click here to get help on what to do next.

Reprints are for sending to colleagues who request them - normally people researching in the same area who have found your paper listed in the various published abstracts and now want to read it to see if it helps them. Although you are under no obligation to provide a reprint you should never charge a person for a reprint. This is not acceptable and is also a breach of copyright (see below).

Artwork will be returned to you either direct by our printers or via the editor as soon as the printers send it to him. If you need it urgently please tell him.


Please read the information on copyrights retained by the journal by clicking here

The Editor is always pleased to lend a sympathetic ear to copyright related requests and rarely says no if he is asked first.


. Title in bold capitals, centred on line

. Author name in capitals (not bold) below title, centred on line

. Address in lower case with initial capitals and in italic below your name, centred on line

. Subheadings in lower case with initial capital, emboldened type and centred on line. Subsequent divisions if required should be at the left margin to distinguish them

. All paragraphs should be aligned to left margin. Do not indent first lines. Leave a single line of space between paragraphs to make recognition by the Editor easier. In the final work WE will indent the first line of paragraphs and close up the vertical gap.

. Dates in the form 25 December 1883 or 25.xii.1883 not 25th, or Dec. or 25.12.83, etc.

. For overnight dates (e.g., moth trapping) always quote the first date not the second, (e.g., night of 25th to 26th December is written as 25 December or 25.xii. not 26 December or 26.xii.).

. Use italic type for scientific names, names of journals book titles etc.

. In reference lists, use bold type for volume numbers.

. All genus names and binomials must have author cited at first mention (eg in title). Pay attention to correct use of brackets. Title must include Order (to 3 letters followed by full point) and family of any species it mentions. Title will be abstracted so must reflect content of paper. Editor may alter title if it is misleading.

. If English & scientific names are used together they should normally have English first, followed by scientific (in italics & with author at first citation) NOT separated by a comma and NOT in brackets.

. References in text as “Bloggs (1997) says this is so” - with no comma separating, or as “This is what is said to happen (Bloggs, 1997)” - comma separates name & date.

. Gather all references together after Acknowledgements. First line (authors names) at left margin; all subsequent lines indented a few spaces. Do not set authors, dates, titles in tabular columns. References in lower case with initial capitals as appropriate. Italics for journal titles and book names.

. Times should follow the 24 hour clock and state time zone at first mention (eg GMT or BST). ALL measurements in S.I. units please adding imperial equivalents in brackets afterwards if required.

. All papers will be refereed. Authors get 25 free reprints - cut from journal and unbound. Extras to be paid for. All reprints must be ordered on form supplied with proofs.

. Monochrome photos can be accommodated. Colour photos normally will have to be paid for by authors.

. Figures & Tables acceptable. Send electronically if possible but as separate files. Please do not embody drawings in word processor files as it is almost certain that where you put the picture is not where it will finally appear! Originals always required of colour work.