Submitting articles - The Entomologist's Record and Journal of Variation

submitting articles

Writing an Article for the Entomologist's Record and Journal of Variation:

This page contains information on how to send in articles for publication. It briefly describes three categories of contribution and you then select the one you want to go to the next web page. Selection is possible only at the bottom of the page - we want you to read this page first!!!

The General Data Protection Regulation (GDPR):

It is the policy of this journal to include the name(s) and contact details of authors, as supplied to the Editor, as a part of their published contributions. To comply with the new regulation authors will in future be asked to confirm that they are happy with this arrangement. The Editor will maintain a list of persons who have given such consent. Where the publication of an address is considered unacceptable, a "care of" address may be substituted by the author(s).
Advertisements and other non scientific material submitted for publications are also subject to the GDPR and must adhere to the published AES policy.

Make your selection below:

Papers
Notes and observations
Subscriber notices

Our aim is to make submitting an article for publication easy and to encourage more people to do so.

. The content of the journal ranges widely from descriptions of species new to science or taxa new to Britain, through to short notes on interesting observations that ought to be placed on record for others to access or accounts of entomological trips. We aim to balance the "science" with "lay-interest" and hope that as a result the contents are readable but also stand up to scientific scrutiny.

. We welcome contributions concerned primarily with British moths and British butterflies. Contributions on Coleoptera and Diptera will be considered, but we encourage the offering of these to Coleopterist and Dipterist’s Digest respectively. We will also consider contributions on other groups where no specialist journal exists.

. We also welcome contributions on European moths and butterflies if these are likely to be of interest to British readers. Subjects might include species likely to colonise Britain (especially where these contributions include identification keys or photographs), or accounts of entomological trips to places that are of possible interest to other readers.

. Why not take a look at last year's Contents to see the range of articles that might interest us

We recognise that many important contributions to entomological knowledge have been made by amateurs. Anyone can publish in the Entomologist's Record regardless of background, nationality, race or any other factor. Contributions are judged on the merit of their content alone. The name and title of the author are of no relevance. You do not have to be a subscriber to write a contribution. Nor do you have to own a computer (though if you are reading this page you probably do!).

Please note that in accordance with tradition authors are required to append a postal address to their contributions (an e-mail may also be included). If you prefer not to publicise a home address you can use an alternative (e.g., the office, or a box number etc). In extreme cases where there may be a risk to personal or national security you can quote your address as “care of the Editor” but the Editor will need to know a valid reason for this if he is to forward your mail.

There is a vast number of entomologists all carrying out different kinds of field work. Now and then, each of us discovers something of interest. Remember - if it interests you, it might also interest the rest of us. Write it up as a note - you might be surprised to find that your observation fits with others to form a pattern. Well done! You have just contributed an important piece of knowledge and understanding! And if it was not of interest? Well - I have never received a single note that was not of some interest to other readers, so why should you be any different!

There are three categories of contribution - you need to select one of them. First read the words below to decide which category to select, then make the selection by clicking the appropriate line at the bottom of this page. Drawings and photographs (including colour) are welcomed if these effectively illustrate the written article.

If you are not sure if you are writing a paper or a note, write it as a note. The Editor may convert it into a paper if he feels it appropriate.

Papers:

Papers will usually be at least 1500 words in length (normally more) and will occupy at least two or three pages in the journal. Acceptance is not automatic. They will be reviewed by an appropriate expert (who has the right to remain anonymous) and he or she is very likely to suggest modifications. These will be communicated back to the author who must then either make the modifications or be prepared to justify not doing so.

Papers should cover their subject matter to a far greater depth than Notes and will normally present original material or a broad-based review of existing knowledge. Thus, to give one example, a new vice-county record of a moth will warrant a Note, but a review of the spread of the species in Britain in recent years, incorporating a distribution map, is better presented as a Paper.
Authors of papers are expected to follow the house style and conventions as closely as possible. The Editor reserves the right to convert papers into Notes and vice versa.

All Papers must be accompanied by contact details for the author, in the case of a sole author, or for the corresponding author in the case of two or more authors. In this latter situation, non-corresponding authors may also add contact details at their own discretion. These contact details will take the form of a postal address or an e-mail address or both. Postal addresses can be given as care/of addresses if there is a need for a residential address to be withheld. Contact details should be typed into the submitted manuscript as a part of the text that you require us to print. After paper publication, the Abstract, Keywords and authors contact details as printed in the paper version will be added to our web site.

The above text is for information only; this is because new data protection regulations, effective from May 2018, require authors to positively opt-in to this system by giving positive consent to their contact details being used as described here. When you submit your Paper to the journal, the Editor will respond with a formal request that you do so opt-in. It will not be possible to accept your Paper for publication until such confirmation has been received.

Short Notes:

These are the meat of the journal! Most contributions will fall into this category. They will normally be less than 1500 words in length (and can be very short indeed as long as the information they impart is interesting).
We welcome Notes. There is no limit to how many you can contribute.

Authors of Notes should try as far as possible to follow the House style and conventions, but the Editor will attend to these if errors are made.

The Editor reserves the right to convert Notes into papers and vice versa.

All Notes must be accompanied by contact details for the author, in the case of a sole author, or for the corresponding author in the case of two or more authors. In this latter situation, non-corresponding authors may also add contact details at their own discretion. These contact details will take the form of a postal address or an e-mail address or both. Postal addresses can be given as care/of addresses if there is a need for a residential address to be withheld. Contact details should be typed into the submitted manuscript as a part of the text that you require us to print.

The above text is for information only; this is because new data protection regulations, effective from May 2018, require authors to positively opt-in to this system by giving positive consent to their contact details being used as described here. When you submit your Note to the journal, the Editor will respond with a formal request that you do so opt-in. It will not be possible to accept your Paper for publication until such confirmation has been received.

ORCID ID OF AUTHORS:

We are now asking authors of papers to please provide their ORCID ID. Contributors of shorter Notes may also find it invaluable.

ORCID stands for Open Researcher and Contributor ID. It provides a free, unique, persistent identifier (PID) for individuals to use as they engage in research, scholarship, and innovation activities.

Apply for an ORCID ID at https://orcid.org/signin. It is free and the registration takes only 30 seconds. After the registration, you will be e-mailed your 16-digit ORCID identifier. You would then normally use this after your other contact details on papers etc, as if it were the last line of your address. An increasing number of journals are now making it compulsory to cite your ORCID ID. Once registered, you can add your personal and professional information such as biography, education, employment, funding and works to your record and you can also set the level of privacy desired.

Subscriber notices:

Subscribers to the journal may advertise entomological events, publications or related matters free of charge, provided that the advert and the item(s) advertised are legal and provided that they are, in the exclusive opinion of the Editor, of interest to a majority of readers.

www.entrecord.com


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submitting articles
Writing an Article for the Entomologist's Record and Journal of Variation: This page contains information on how to send in articles for publication. It briefly describes three categories of contribution and you then select the one you want to go to the next web page. Selection is possible only at the bottom of the page - we want you to read this page first!!! The General Data Protection Regulation (GDPR): It is the policy of this journal to include the name(s) and contact details of authors, as supplied to the Editor, as a part of their published contributions. To comply with the new regulation authors will in future be asked to confirm that they are happy with this arrangement. The Editor will maintain a list of persons who have given such consent. Where the publication of an address is considered unacceptable, a "care of" address may be substituted by the author(s). Advertisements and other non scientific material submitted for publications are also subject to the GDPR and must adhere to the published AES policy. Make your selection below: Papers Notes and observations Subscriber notices Our aim is to make submitting an article for publication easy and to encourage more people to do so. . The content of the journal ranges widely from descriptions of species new to science or taxa new to Britain, through to short notes on interesting observations that ought to be placed on record for others to access or accounts of entomological trips. We aim to balance the "science" with "lay-interest" and hope that as a result the contents are readable but also stand up to scientific scrutiny. . We welcome contributions concerned primarily with British moths and British butterflies. Contributions on Coleoptera and Diptera will be considered, but we encourage the offering of these to Coleopterist and Dipterist’s Digest respectively. We will also consider contributions on other groups where no specialist journal exists. . We also welcome contributions on European moths and butterflies if these are likely to be of interest to British readers. Subjects might include species likely to colonise Britain (especially where these contributions include identification keys or photographs), or accounts of entomological trips to places that are of possible interest to other readers. . Why not take a look at last year's Contents to see the range of articles that might interest us We recognise that many important contributions to entomological knowledge have been made by amateurs. Anyone can publish in the Entomologist's Record regardless of background, nationality, race or any other factor. Contributions are judged on the merit of their content alone. The name and title of the author are of no relevance. You do not have to be a subscriber to write a contribution. Nor do you have to own a computer (though if you are reading this page you probably do!). Please note that in accordance with tradition authors are required to append a postal address to their contributions (an e-mail may also be included). If you prefer not to publicise a home address you can use an alternative (e.g., the office, or a box number etc). In extreme cases where there may be a risk to personal or national security you can quote your address as “care of the Editor” but the Editor will need to know a valid reason for this if he is to forward your mail. There is a vast number of entomologists all carrying out different kinds of field work. Now and then, each of us discovers something of interest. Remember - if it interests you, it might also interest the rest of us. Write it up as a note - you might be surprised to find that your observation fits with others to form a pattern. Well done! You have just contributed an important piece of knowledge and understanding! And if it was not of interest? Well - I have never received a single note that was not of some interest to other readers, so why should you be any different! There are three categories of contribution - you need to select one of them. First read the words below to decide which category to select, then make the selection by clicking the appropriate line at the bottom of this page. Drawings and photographs (including colour) are welcomed if these effectively illustrate the written article. If you are not sure if you are writing a paper or a note, write it as a note. The Editor may convert it into a paper if he feels it appropriate. Papers: Papers will usually be at least 1500 words in length (normally more) and will occupy at least two or three pages in the journal. Acceptance is not automatic. They will be reviewed by an appropriate expert (who has the right to remain anonymous) and he or she is very likely to suggest modifications. These will be communicated back to the author who must then either make the modifications or be prepared to justify not doing so. Papers should cover their subject matter to a far greater depth than Notes and will normally present original material or a broad-based review of existing knowledge. Thus, to give one example, a new vice-county record of a moth will warrant a Note, but a review of the spread of the species in Britain in recent years, incorporating a distribution map, is better presented as a Paper. Authors of papers are expected to follow the house style and conventions as closely as possible. The Editor reserves the right to convert papers into Notes and vice versa. All Papers must be accompanied by contact details for the author, in the case of a sole author, or for the corresponding author in the case of two or more authors. In this latter situation, non-corresponding authors may also add contact details at their own discretion. These contact details will take the form of a postal address or an e-mail address or both. Postal addresses can be given as care/of addresses if there is a need for a residential address to be withheld. Contact details should be typed into the submitted manuscript as a part of the text that you require us to print. After paper publication, the Abstract, Keywords and authors contact details as printed in the paper version will be added to our web site. The above text is for information only; this is because new data protection regulations, effective from May 2018, require authors to positively opt-in to this system by giving positive consent to their contact details being used as described here. When you submit your Paper to the journal, the Editor will respond with a formal request that you do so opt-in. It will not be possible to accept your Paper for publication until such confirmation has been received. Short Notes: These are the meat of the journal! Most contributions will fall into this category. They will normally be less than 1500 words in length (and can be very short indeed as long as the information they impart is interesting). We welcome Notes. There is no limit to how many you can contribute. Authors of Notes should try as far as possible to follow the House style and conventions, but the Editor will attend to these if errors are made. The Editor reserves the right to convert Notes into papers and vice versa. All Notes must be accompanied by contact details for the author, in the case of a sole author, or for the corresponding author in the case of two or more authors. In this latter situation, non-corresponding authors may also add contact details at their own discretion. These contact details will take the form of a postal address or an e-mail address or both. Postal addresses can be given as care/of addresses if there is a need for a residential address to be withheld. Contact details should be typed into the submitted manuscript as a part of the text that you require us to print. The above text is for information only; this is because new data protection regulations, effective from May 2018, require authors to positively opt-in to this system by giving positive consent to their contact details being used as described here. When you submit your Note to the journal, the Editor will respond with a formal request that you do so opt-in. It will not be possible to accept your Paper for publication until such confirmation has been received. ORCID ID OF AUTHORS: We are now asking authors of papers to please provide their ORCID ID. Contributors of shorter Notes may also find it invaluable. ORCID stands for Open Researcher and Contributor ID. It provides a free, unique, persistent identifier (PID) for individuals to use as they engage in research, scholarship, and innovation activities. Apply for an ORCID ID at https://orcid.org/signin. It is free and the registration takes only 30 seconds. After the registration, you will be e-mailed your 16-digit ORCID identifier. You would then normally use this after your other contact details on papers etc, as if it were the last line of your address. An increasing number of journals are now making it compulsory to cite your ORCID ID. Once registered, you can add your personal and professional information such as biography, education, employment, funding and works to your record and you can also set the level of privacy desired. Subscriber notices: Subscribers to the journal may advertise entomological events, publications or related matters free of charge, provided that the advert and the item(s) advertised are legal and provided that they are, in the exclusive opinion of the Editor, of interest to a majority of readers.
www.entrecord.com